Share your Microsoft 365 or Outlook.com calendar with people inside or outside your organization using classic Outlook

Share your Microsoft 365 or Outlook.com calendar with people inside or outside your organization using classic Outlook

1       From your Calendar folder, on the Home tab, select Share Calendar .

2       From the drop-down menu, choose the calendar you want to share.

3       In the Calendar Properties dialog box, select Add .

4       You can search for people from your address book or type in their email addresses in the Add box. When you're done adding names in the Add Users dialog box, select OK .

5       Back in the Calendar Properties dialog box, select the person's name or email address, then choose the level of details that you want to share with the person, then select OK .

6       The person you've shared your calendar with will receive a sharing invitation by email.

7       Once the recipient selects Accept , they'll see your shared calendar in their calendar list.

I see a "This calendar can't be shared" error

If you see a message that says This calendar can't be shared , there are three possible reasons:

1       The email address is invalid.

2       The email address is a Microsoft 365 Group

3       The email address belongs to an external user who isn't part of your organization.

What permissions other people can have to your calendar

When sharing your calendar, you can choose from several different permission levels:

▪          Can view when I'm busy . Those sharing your calendar with this permission level can only see which times you're available.

▪          Can view titles and locations . Those sharing your calendar with this permission level will see availability and the subject and meeting location.

▪          Can view all details . Those sharing your calendar with this permission level will see all details of your appointments, just like what you see.

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Stop sharing your calendar in classic Outlook

At any time you can revoke access to your calendar.

Note: It may take a while for Microsoft 365 and the user's Outlook to sync and remove the view to your calendar

1       Select Calendar .

2       On the ribbon, select the Folder tab, then select Calendar Properties .

3       Select the Permissions tab, and under Currently sharing with , select the user's name and then choose Remove .

4       Select OK .

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Publish a calendar

1       Select Calendar .

2       Select Home > Publish Online .
Note: If this is greyed out or not available, you may be using an account that doesn't allow this or it may not be available in this version of Outlook. Depending on your account, see the steps for how to Publish a calendar on the New Outlook , Outlook on the web or Outlook.com tabs.


3       If you're using a work or school account, Outlook on the web opens.

4       Under Shared calendars, go to Publish a calendar .

5       Select the calendar you want to publish from the dropdown and select the permissions you want to grant.

6       Select Publish . HTML and ICS links will appear on the page.
Depending on how you want to share, copy the HTML or ICS links. Copy the HTML link if you want recipients to view the calendar in a browser, or copy the ICS link if you want recipients to subscribe.

7       Select Unpublish to unpublish the calendar.